What must the official in charge do if an officer is late due to an outside detail?

When an officer is late due to an outside detail, the official in charge is required to prepare a report to the organizational element. This protocol ensures that there is an official and documented account of the incident, which can be reviewed and assessed as needed. The report serves multiple purposes, such as maintaining accountability, providing data for potential trend analysis, and enabling appropriate follow-up actions if necessary. It is essential that these situations are formally recorded to support the operational integrity of the department and ensure that all officers are held to the same standards of punctuality and professionalism.

The other options, while they may involve communication or disciplinary action, do not fulfill the requirement for formal documentation and reporting, which is crucial for maintaining organizational transparency and accountability.